The end of the year is a busy time for your accounting team. This is why it is important you have a year-end closing checklist to organize how the year gets wrapped up. Then, the books should be updated, accurate, and ready to transition to a new year.
Encourage your accounting team to follow these guidelines to handle year-end closes.
Get the Financial Statements
Gather the income statement, cash flow statement, and balance sheet. This shows where the business is at financially and provides the information needed for tax filing. The income statement summarizes the money gained and lost during the year. It lists the revenue, tax expenses, operating expenses, cost of goods sold, depreciation, EBIT/EBITDA, and other financial costs and gains. The cash flow statement lists the company’s incoming and outgoing cash. This includes the timing in which the money came in or went out. The balance sheet lists the organization’s assets, liabilities, and equities and tracks its financial progress. The assets should be equal to the liabilities and equity.
Collect on Overdue Invoices
Contact customers who are late in paying company invoices. Be professional, understanding, and patient. If a customer cannot cover their debt, set up a payment plan with due dates. This shows you care about their business and understand their situation. Document each conversation and what the results were so you can refer to them as needed.
Gather Employee Information
Get together the Form W-4 you have on file for each employee. Use the information to complete each staff member’s Form W-2. They will need this information for tax filing.
Ensure your payroll records are accurate and current in your books. This includes raises, year-end bonuses, withheld tax amounts, and benefits.
Account for Inventory
Verify accurate counts of the materials and supplies on hand. This shows how much was spent on inventory during the year and its value. Make sure the inventory totals match the balance sheet. If you find discrepancies, make the proper adjustments.
Organize the Business Receipts
There are many ways you can organize receipts. For instance, you can sort them by the type of expense or in chronological order. You also can use folders and labels to keep the receipts separated or store them digitally on a mobile device.
Reconcile the Bank Accounts
Bank account reconciliation verifies that your accounting records match your bank accounts. The process involves comparing your bank statements to your accounting records. Your statements should match the balance stated in your books. If they do not, you need to uncover the discrepancy. This may involve adjusting a record for the balance to be equal.
Need Help with Your Year-End Close?
Handling year-end accounting procedures is a challenging process. Each step needs to be completed on time to transition into the new year. Having a checklist on hand can ensure everything gets done and the records are accurate and organized.
If you need help with your year-end close, get in touch with Casey Accounting & Finance Resources. We can provide temporary accounting professionals to help you close out the books and get ready for 2022.